Oregon Medical Group Management Association

Current Open Positions

  • 09/22/2022 1:04 PM | Mindy Zaubi (Administrator)

    posted 9.22.2022

    Practice Administrator

    Location: Corvallis, Oregon

    How to apply: Please forward your resume and cover letter to Julia Rask: julia@corvallismed.com Call with any questions: 541-368-3032

    Reports To: CFO / Medical Director

    Brief Position Summary: Responsible for daily operations of practice to include financial,operations and personnel management within the policies of Corvallis Pain Management. This role provides leadership for staff, develops, and implements strategic planning as well as drive workflows and process improvement within the practice for the providers.

    ESSENTIAL FUNCTIONS
    OPERATIONS:

    1. Ability to identify areas of opportunity with office workflows (i.e., revenue cycle, prior
    authorizations, denials, clinical, etc.), analyze/improve, ultimately driving increased
    patient care and financial metrics.

    2. Responsible for daily management of practice site.

    3. Provides management, guidance, and training to staff in daily practice operations.
    Performs duties of subordinate staff, when necessary, to maintain practice operations.

    4. Motivates staff and organizes day to day activity of department.

    5. Purchases supplies and ensures proper value for funds expended. Evaluates invoices for

    accuracy and processes payment accordingly.
    6. Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel
    are within budget. Assists staff with payroll issues.

    7. Understands and assures compliance for regulatory, accreditation and system process.

    8. Conducts both weekly standup and other staff meetings. Prepares agendas and
    forwards meeting notes to team.

    9. Perform other related duties as directed or required.

    FINANCIAL MANAGEMENT:
    1. Reviews monthly financial performance. Identifies opportunities for improvement and
    develops plan to implement necessary changes to meet budget. Ensures compliance to
    fiscal standards with focus on volume, payer mix, fees, customer service initiatives,
    productivity, coding, non-provider labor, building occupancy expenses, and supply costs.

    2. Participates in annual budget development and is accountable for practice adherence to
    budget and/or other fiscal goals.

    3. Maintains practice hold buckets and self-pay collections to system standards.

    4. Reviews accounts receivable on at least a monthly basis to ensure A/R is within
    established standards. Works with CFO, consultants, and providers to create action
    plans to address variances in A/R to standards.
                                                                                      

    5. Ensures subordinate staff is trained and accountable for all A/R tasks within practice.
    Ensures collection ratio for practice collections is maintained.

    6. Ensure compliance with Regulatory Guidelines, Accreditation Bodies, and system
    policy/procedure for all activities within practice.

    PERSONNEL:
    1. Ensures scheduling of staff to promote provider productivity as well as promote quality
    care, fiscal viability, and ensure appropriate patient access to practice.

    2. Performs evaluation process for subordinate staff, in a timely and appropriate manner.
    Ensures that subordinate staff maintains licensure and certifications as required along
    with coordinates yearly competency evaluation. Provides on-going feedback to staff of
    performance throughout the year to subordinate staff.

    3. Counsels’ employees in disciplinary matters and obtains assistance for disciplinary
    actions and/or employee termination process.

    4. Recruits, interviews, and hires personnel as necessary.

    QUALIFICATIONS
    Education:Bachelor’s degree in business administration, healthcare administration or related
    clinical area with 5 years as a practice manager or administrator.

    Excellent management and communication skills; experience and knowledge of medical office
    operations including the Oregon Medical Board regulations on OBS 847-017-xxxx, billing and
    finance.

    Ability to analyze financial data as well as incorporate results of analysis into operation.

  • 09/09/2022 11:27 AM | Mindy Zaubi (Administrator)

    posted 9.9.2022

    Medical Operations Assistant

    Location: Bend, Oregon

    How to apply: Tona Buck, Practice Administrator, Email: TonaB@infocus-eyecare.com, Phone: 541-749-4997   (please email resume)


    Infocus Eye Care is excited to add a full-time (40-hours/week) Medical Operations Assistant to our practice.

    This position will assist the Practice Administrator in all daily clinical and non-clinical practice and operational aspects to achieve excellent customer service, quality, cost, and delivery performance in line with clinic strategy, goals, and values. 

    As an Operations Assistant, some of the items you would be responsible for are:

    • Provide outstanding customer service to all staff, patients, and vendors.
    • Collaborate with practice staff to establish and implement effective workplace procedures.
    • Assist in daily practice operations such as clinic flow, patient scheduling, and business metrics as requested in the areas of patient satisfaction, wait times, office efficiencies,  occupational health, and safety throughout the clinic.
    • Staff scheduling and managing time off requests.
    • Coordinate human resources activities, including creating and maintaining job descriptions, employee recruitment and selection, new employee onboarding, employee handbook updates, retention and destruction of human resources documents, and annual employee evaluation process.
    • Provide support and direction to enhance practice staff's performance, skills, and knowledge.
    • Maintain personnel files within legal and best practices guidelines.
    • Work with back office Lead in preparing reports on maintenance, repairs, safety, and other occurrences as needed or requested.
    • Oversee business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, overseeing the ordering supplies, verifying receipt of supplies, and scheduling equipment service and repairs.
    • Assess and triage urgent patient appointments. Assist patients in distress and respond to emergencies.
    • Comply with the required training in HIPAA, Identity Theft, Work Place Safety, and OSHA.
    • Comply with administrator requirements within Nextech software system.
    • Provide backup front office support when needed. 

    Required Education and Experience

    • Five (5) or more years' experience in a Medical Office.
    • Excellent written and verbal communication skills.
    • Understanding the use, storage, and appropriate dissemination of highly confidential information.
    • Must be organized, flexible, independent, self-motivated, enthusiastic, dependable, and detail-oriented.
    • Must work cooperatively and effectively with others in a team-based environment.
    • Must be willing to work in a fast-paced and ever-changing environment.
    • Must possess sound computer skills for record-keeping and correspondence.
    • Regular in-person attendance required - 40-hour / 5-day work week.

    If your skills, interest, and availability align with this job, let’s have a conversation.

  • 09/01/2022 11:31 AM | Mindy Zaubi (Administrator)

    posted: 09.01.2022

    Position: Clinic Manager, Orthopedics & Sports Medicine

    Location: Astoria, Oregon

    How to apply: Frank Betzer, 503-338-4592, fbetzer@columbiamemorial.org

    This position supervises and coordinates activities of the Columbia Memorial Hospital-owned Orthopedics & Sports Medicine Clinic and Foot & Ankle Clinic. The CMH Medical Group Manager position exists to help better serve customers. This position is responsible for the administrative oversight and supervision of all clinical and administrative staff to enhanced quality of care to the clinics’ customers. This is in conjunction with tracking and maintaining compliance with all federal and state regulatory requirements.

    Job Requirements:

    General clinical office procedures and practices; computer and filing systems; knowledge of CPT codes and modifiers preferred. Computer and financial management skills; team leader; must have excellent customer service skills, computer data entry, telephone, 10-key, communication skills, ability to communicate effectively orally and in writing; multi-tasking and ability to handle disruptions; participate and promote teamwork within the clinic setting.

    Education and/or Experience: Bachelor degree or equivalent experience/education; previous clinic office management experience required.

    Columbia Memorial Hospital is a full service, 25-bed, critical access, not-for-profit, Planetree-Certified hospital where person-centered care is a priority. We have proudly served the healthcare needs of our community for over a century. Combined, our hospital and clinics employ nearly 700 caregivers which includes a diverse professional medical staff of more than 60 physicians and advance practice professionals including surgical, non-surgical and primary care specialties.

    How to apply: Frank Betzer, 503-338-4592, fbetzer@columbiamemorial.org

  • 08/24/2022 11:52 AM | Mindy Zaubi (Administrator)

    posted 08.24.2022

    Position: Chief Executive Officer

    Location: Springfield, Oregon

    How to apply: contact Terry FitzPatrick at terry@oregonurology.com No calls or recruiters please

    Oregon Urology Institute 

    Job Title:   Chief Executive Officer

    Reports to:    Executive Council

     POSITION OVERVIEW: 
    The CEO will lead in the creation and implementation of the strategic direction necessary to build a high performing, independent medical group.  In conjunction with the Executive Council and the Oregon Urology Institute Partners, this person will lead the formation and development of strategic planning, growth initiatives, board and administrative structures, policy and procedure development, new service offerings, technology advancements, and budget proposals.
     
    This opportunity is ideally suited for an individual with proven abilities in building strategic business plans, exceptional administrative teams, and forging collaborative physician relationships that are fostered through thought processes that are creative and decisive. 

    OVERVIEW OF THE IDEAL CANDIDATE

    Experience: Preference of 5+ years of successful business experience leading the operations in a physician group practice or other related healthcare environment.  Must have in-depth knowledge and skills in the areas of physician practice management, financial management, network development, marketing, billing and information systems, process improvement and human resources. Needs to have demonstrated through experience that he/she is capable of building an operational infrastructure that can support current business and projected growth for an organization with similar dynamics. Must possess a master’s degree in business or Healthcare Management.
     
    Leadership:  A leader who shows a consistent pattern of adding recognizable value to each encounter he/she will face.  Is able to gain action on a broad scale throughout the organization on the strength of their personal impact and initiative.  Possesses demonstrated and practical ability in conflict resolution.  Weighs all sides and considers “cause and effect” before offering an opinion or decision.  Active in setting the tone for the group culture through the manner in which they handle themselves and others. 
     
    Communication Skills: Seen as direct and truthful.  Can respond and execute swiftly with sound reasoning when making decisions that will have impact on the group as a whole.  Visible; gets out among the employees and physicians at all levels in the organization and gets involved in professional organizations as the organization’s representative.  Gets firsthand feedback from being an active participant throughout the organization.
     
    Organization Skills: Able to manage multiple activities simultaneously without missing commitments.  Values the importance of planning, follow up, detail and accuracy.  Can set agendas, meet timelines and move items forward.  Delegates effectively and clearly and holds team members accountable for assignment results.
     
    Team building: Exemplifies the essence of a team player.  Demonstrates a collaborative method of decision making.  Constantly looks for ways to contribute to the success of the organization and recognizes others for their contribution by openly sharing wins and successes. Creates a feeling of belonging and becomes a mentor to others.
     
    Initiative to build: Confidently takes initiative to grow the organization’s base of business by intuitively grasping the various complexities that are critical to manageable growth while achieving profitability. 
     
    Strategic vision: Can distinguish themselves by making important contributions to the organization’s business strategy or methodology. Offers original ideas and perspectives that are valuable, innovative, and achievable.
     
    MAJOR DUTIES AND RESPONSIBILITIES

    1. Provide leadership in the conception, planning, and development of strategies and objectives for consideration and adoption by the Executive Council.  Works closely with the physicians, members of the management team, and key employees of the Group in the formulation of specific recommendations.
    2. Establish a business climate that will ensure success of the organization’s business and is respected by each member of the organization.  This will require “straight talk”, collaboration, and integration of original thoughts and perspectives.
    3. Recruit and select members of the management team to direct the affairs of the organization.  Guide their activities and evaluate their performance.  Establishes formal means of accountability from those to whom he/she has assigned duties.  Provide appropriate staff support for the development of long and short term strategic plans.
    4. Ensures the proper business and financial performance of the organization by employing a system of accountability to ensure responsible fiscal management including accounting, budgeting, internal controls and timely reporting.
    5. Studies and presents ways of enhancing operational effectiveness, placing special emphasis on revenue development balanced with cost containment approaches without jeopardizing important innovation, progress or quality of care.
    6. Represents the organization by actively participating national professional organizations and fostering positive relationships with other healthcare organizations, community businesses, and professional organizations.
    7. Reports regularly to the Executive Council and Partners on the operation of the organization and the performance of its various departments.
    8. Ensures that all activities of the organization are in compliance with all federal and state statutes.  Keeps abreast of pending legislation.

    COMPENSATION/BENEFITS

    The CEO’s compensation will be comprised of a base salary and a performance bonus.  Additional benefits include health, dental, vision, a retirement program, a relocation allowance, a continuing education allowance, and paid time off.

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

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