Oregon Medical Group Management Association

Current Open Positions

  • 02/21/2020 3:43 PM | Mindy Zaubi (Administrator)

    posted 2.21.2020

    Clinic Administrator

    How to apply: Send resume with cover letter to Debbie Wilder, dawilder@bmcllp.net

    Broadway Medical Clinic is a growing, independent physician owned multispecialty practice in Portland Oregon.  The clinic has departments of Internal Medicine, Pediatrics, Dermatology and Behavioral Health with a fully developed management team. 

    We are looking for an administrator who will have overall responsibility for day to day operations including financial, strategic planning, payer contracting for fee for service and fee for value arrangements, IT and ancillary services.  Must have the skills to evaluate, engage, coordinate and manage outside vendors for specialized services and be dedicated to the independent physician group philosophy.    The administrator works closely with the Executive Committee and the highly skilled management team.

    Desired skills include:  demonstrated competency in leadership, communication, organizational and analysis, technical/IT knowledge; time management.

    Importance placed on integrity, critical thinking, process improvement, interpersonal relationship development, discretion and confidentiality. 

    Required:  Seven to ten years of experience in a physician owned practice setting;   Master’s degree or equivalent experience preferred or a degree in healthcare management or business administration with 15 years of experience.  CMPE or FACMPE through MGMA highly preferred.

    Portland is the most populated city in Oregon.  It is a large metropolitan area with a small city feel.   Portland is known to be progressive and environmentally friendly with excellent public transit, great music and food options with easy access to urban, mountain and ocean recreation.

    How to apply: Send resume with cover letter to Debbie Wilder, dawilder@bmcllp.net



  • 02/20/2020 4:56 PM | Mindy Zaubi (Administrator)

    posted 2.20.2020

    Billing Department Supervisor - Full Time

    How to apply: Resume and cover letter to careers@rvcso.com

    ARE YOU A DYNAMIC, HIGH-ACHIEVING PERSON? CAN YOU SEE THE BIG PICTURE & BE DETAIL ORIENTED? ARE YOU GREAT AT LEADING A TEAM TO SUCCESS?

    Retina & Vitreous Center of Southern Oregon, PC is looking for an experienced Medical Billing Supervisor that likes to do many aspects of the Billing Department and likes to be in the trenches.

    • We are a 3-physician Retina specialty practice that has offices in Ashland, Medford and Grants Pass, with Ashland being the home office. Candidate will work in all three locations.
    • Prefer a 2 or 4 year college degree.

    Please send resume and cover letter to careers@rvcso.com.  For more information about our practice, go to our website at www.rvcso.com

     ***Background check will be performed before hiring***

    How to apply: Resume and cover letter to careers@rvcso.com


  • 02/12/2020 8:47 AM | Mindy Zaubi (Administrator)

    posted 2.12.2020

    Director of Operations - Full Time

    How to apply : Please email a copy of your resume to Denise Roberts, droberts@datadx.com, for consideration.

    The Oregon Clinic is looking for the next Director of Operations to run their Gastroenterology West and Radiation Oncology Clinic.

    As the Director of Operations for Gastroenterology West and Radiation Oncology, you will be responsible for leadership, planning, delivery, evaluation and fiscal management of clinical services. You will provide operational management oversight at the clinic locations, act as a liaison for hospital issues, work with the Chief Operating Officer on marketing, contracting and TOC wide quality and satisfaction initiatives and supports physician recruiting and retention. The Director of Operations reports directly to the physician leadership in the divisions they support. Additionally, there is a dotted line reporting to the COO to ensure administrative consistency and sufficient clinic communication.

    Essential Functions

    Responsible for the clinical operations and human resource management, including managing and assisting first level supervisors, participating in physician recruiting and retention, and conducting performance evaluations of direct reports.

    Responsible for strategic planning and financial management,including providing input to Controllers on budgeting.

    Presents financial reports and product line profit/loss to the physician members of their divisions. Must work with practice management software reporting functions and become adept at extracting reports and manipulating activity/ production data.

    Monitors the quality and service standards in the clinic(s) they serve.

    Resolves patient complaints, conducting and reviewing patient satisfaction surveys and leading by example for all staff members located in their particular division.

    Works closely with the Management Team on operational and personnel issues.

    Performs annual and as-needed performance evaluations.

    Acts as a hospital administration liaison to other TOC divisions and Central Administration, including working with Central Administration to ensure regulatory compliance on HIPAA rules, OSHA laws, Wage and Hour laws, Stark / Fraud Abuse and Medicare.

    Supports physicians by assisting with annual goal setting, provides new staff and equipment when necessary, and helps with ancillary services.

    Attends meetings, including monthly manager’s meetings, bi-monthly operations meetings, bimonthly board meetings and division specific physician meetings.

    Ensures compliance with regulatory and legal requirements.Demonstrates and champions The Oregon Clinic’s mission throughout all the clinics they manage.Works to support their division and the greater good of the Clinic, always promoting goodwill between divisions and central administrative support departments.

    Works on committees and projects that are outside of direct division responsibilities for the larger issues facing The Oregon Clinic,as assigned by the Executive Committee.

    Satisfactorily performs other duties as assigned, including those specific to individual clinics.

    Position Requirements

    Bachelor’s degree required in relevant field. Master’s degree preferred. Relevant experience maybe substituted.

    Ability to work with complex software and reorganize complex data into presentation format.

    Minimum of five (5) years medical group practice experience required, with increasing responsibility in a supervisory / leadership role.

    Ability to analyze, prepare and present financial andperformance related reports and projects to physician leaders.Has an entrepreneurial approach to expanding existing services and developing new opportunities forservices within divisions under control.

    Ability to develop division procedures and protocols that enhance efficiency, safety and improve the quality and access of patient care.

    Knowledge computer applications (CPO/scheduling, report writer, Word, Logician,Intranet, Outlook, Practice Management, and other division specific applications) to provide basic training as needed.

    Strong analytical and organizational skills. Must understand the essential clinical activities for the division and measure, report and help remedy any identified problems.

    Adept at fiscal management and human resource management practices.

    Excellent oral and written communication skills.Ability to establish priorities effectively, successfully lead and motivate staff, problem solve and make decisions effectively.

    How to apply : Please email a copy of your resume to Denise Roberts, droberts@datadx.com, for consideration.


  • 01/14/2020 12:11 PM | Mindy Zaubi (Administrator)

    posted 01.14.2020

    Practice Manager - Full Time

    The Practice Manager position is responsible for providing oversight and guidance for the daily operations of our three clinical locations. This position will ensure that all clinics are operating at the highest quality standards, while meeting all internal, and external regulatory requirements.  This position will lead by example ensuring a strong understanding of all clinical workflows by providing guidance and mentorship to all employees.  This position will have been able to review and analyze operational barriers for their team, utilizing their knowledge of clinical operations, for developing improved procedures and processes. 

    The Practice Manager will work in close collaboration with the Human Resource Manager, Revenue Cycle Manager and Technology Manager for overlapping projects, processes, training, hiring, and performance evaluations ensuring the highest work standards are met. 

    Essential Job Responsibilities:

    Personnel Management: 

    • Hires, mentors, evaluates, develops work plans, counsels, and terminates personnel as needed.
    • Directly oversees Administrative Supervisors, Clinical Supervisors, and Care Coordinator.  Provides indirect supervision and guidance for all other clinical roles that are overseen by supervisor roles including Medical Assistants, Nursing, Front Desk, and Medical Records, Scheduling, and Interpreter services.
    • Responds to employee complaints and grievances working in collaboration with HR Manager. 
    • Ensure TCC policies on merit raises are followed, and equity in recognition across clinics utilizing milestone achievements for meeting project/group goals.
    • Identifies staff development needs and develops in-services to meet the needs for all regulatory, safety and emergency training. 
    • Work with HR Manager for yearly review of position descriptions.
    • Responsible for time and attendance for staff.
    • Approves leaves in conjunction with supervisory positions, ensuring the daily staffing needs are met to achieve optimum patient care. Provide problem solving for staffing needs across locations.
    • Exhibits a high standard of personal and professional integrity and establishes a respectful work environment. Models good customer service behaviors.  Clearly communicates performance expectations and standards of behavior to staff. 

    Administrative & Strategic Development:

    • Independently identifies opportunities for increased efficiencies in processes, developing new, or revised clinical procedures when needed. 
    • Stays updated on regulatory requirements ensuring internal policies are updated and reviewed yearly.  Develops education and audit processes to ensure at year end all requirements to regulations are met.
    • Problem solves physicians’ and staffs’ concerns regarding process barriers.
    • Investigate and address patient / family complaints. 
    • Participates on committees that impact the areas of clinical operations, conducts staff, and site meetings. 
    • Monitor and develop reporting for site meetings on clinical metrics including referring metrics, phone access, scheduling of patient appointments, and availability, utilization of appointments to ensure compliance with organizational, and customer service standards. 
    • Keep updated on national trends and innovations bringing forward new approaches in pediatrics and primary care clinical operations.

    Practice Operations:

    • Oversee the clinical and non-clinical administrative functions at 3 locations, enhancing operational effectiveness, emphasizing cost containment and high-quality patient care.
    • Adheres to policy and procedures and maintenance of standards of care for all regulatory bodies.  
    • Work collaboratively and in conjunction with the Revenue Cycle Manager serving as the liaison for the Revenue Cycle Manager for providing staff education on the for patient financial policies, and workflows.
    • Ensure close oversight of for front end operations, scheduling and collection of payments, including scripting/auditing to ensure we are providing a great customer service experience, while reducing avoidable adjustments caused by the front-end work processes.
    • Develop standards of practice including emergency and safety standards in conjunction with committees, or independently. Ensure safety and emergency training for all staff occurs annually.
    • Set baseline and develop workplans for continuous improvement of patient satisfaction scores.
    • Develop and set customer service standards for appointment scheduling, and on-line scheduling, ensuring patient access to appointments are available.
    • Oversee and monitor the reconciliation process for charge payments at the front desk. 
    • Review annually each position/area with priority focus on front desk operations to streamline processes.  Develop opportunities to move to the “properly prepared patient”, reducing bottlenecks in the front-end operations, as well as clinic flow.
    • Works to identify and proactively respond to the operational needs of providers and staff.  Coordinates with the Site Supervisors and Clinical Supervisors to address and satisfactorily resolve the staff’s and providers’ operational concerns.

    Education & Experience:

    Required:

    • Certified Medical Manager (CMM), or related certification with minimum of 2 years healthcare supervisor/management experience.
    • Experience in lieu of degree will be considered wth 5+ years of clinic operational experience including an understanding of front to backend operations.
    • Demonstrated management/supervisory experience.  Strong problem solving skills along with proficiency in Microsoft Office applications, and within an EMR system.
    • Excellent written and verbal communication skills, strong customer service orientation and ability to work as a team member.  Must possess a strong drive for responsibility, and task completion. Originality in problem solving, with ability to make independent decisions, and move forward with actions.  Ability to work at times in a stressful situation, helping to mediate situations that lead to solution/resolution. Understanding of HIPPA and OSHA regulations.

    Preferred:

    • Bachelor’s Degree in Business Administration, Health Care Management, or related field with 3+ years working as a clinical manager/supervisor overseeing daily clinic operations.
    • Experience with GE Centricity PM/EMR.

    Compensation:  Competitive salary in commensurate with experience.

    Benefits:  Excellent benefits provided including paid time off, sick time off, holiday pay, medical/dental/vision, and retirement plan.

    Candidates: Please submit cover letter, resume and salary requirements to Natalie Cui: hr@childrens-clinic.com.

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

Copyright 2019, Oregon Medical Group Management Association