Oregon Medical Group Management Association

Current Open Positions

  • 10/28/2019 4:46 PM | Mindy Zaubi (Administrator)

    posted 10.28.2019

    How to apply: Please email droberts@datdadx.com to apply.

    The Oregon Clinic is seeking a Chief Executive Officer(CEO) for our physician owned, multi-specialty practice in Portland, Oregon.

    The Oregon Clinic was founded by physicians 25 years ago and maintains its commitment to physician leadership with the goal of providing the best possible care for our patients. We are leaders in high-quality patient-centered specialty care, delivered with integrity, innovation and empathy.Our practice has grown to include over 30 specialties and sub-specialties, 240 providers and 60 locations in the Portland metro area, making The Oregon Clinic one of the largest physician-owned specialty practices in the nation and is known for physicians who are leaders in their field.

    The Oregon Clinic seeks a visionary leader for our dynamic specialty medical group.We have experienced three-fold growth over the last 10 years and continue on a growth trajectory. The CEO will continue to position The Oregon Clinic as a leader in the medical field locally and nationally, build on our successful physician owned/professionally managed model, and meet the organization’s operational and financial goals.

    The CEO will provide executive leadership in establishing a strategic vision to maintain our competitiveness in a changing healthcare marketplace and will plan and implement initiatives that build organizational strength while adapting to clinical, economic, technological, and regulatory changes.This individual knows how to build consensus with a dynamic group by directing change while being flexible to the needs of many.

    Successful candidates will have extensive understanding of the healthcare industry and strong experience in strategic planning.This includes: business development; contract negotiation; proven track record in both leadership and fiscal responsibility; and the ability to direct change, while being flexible to the needs of many. This position reports to the clinic President and Chair of the Board.MHA, MBA, or MS in health administration or business administration with professional development courses in health care management required. Strong desire for an individual with leadership experience with an independent medical group in the private sector. We are “Physician Led, Professionally Managed.”

    Where: Portland Oregon is just 90 minutes to some of the most beautiful coastline on the Pacific and equally close to Mt. Hood, dozens of snow-capped ski areas and the magnificent Columbia Gorge

  • 10/22/2019 10:48 AM | Mindy Zaubi (Administrator)

    posted 10.22.2019

    Finance Manager

    The Children's Clinic -Portland, OR

    The Finance Manager position directly supports the clinic by ensuring that the organization is using generally accepted accounting principles and is utilizing internal control methods. Specifically, this position is responsible for all financial operations including developing budgets for all accounts, account analysis, reconciliations, and variance reporting for both general and capital accounts.

    This position will support development of pro-forma, ROI’s, and additional reports as needed in analysis of projects assigned. This position will share in responsibility for management of purchases, inventory and contracting with peer managers, as assigned. Candidate will work closely with other managers to ensure regular collaboration and understanding of trends that may impact budget for understanding variances. This position will continue to help review and seek out opportunities to automate/streamline finance related processes, and reporting.

    Essential:

    At least 3 years of management experience in a clinical practice setting to include Accounting and Budgeting, Analysis and Management and Coordination.Must have strong knowledge of: generally accepted accounting principles; capital and operating budgeting; purchasing; cost / benefit analysis. Proficient with spreadsheets (e.g., Excel). Must be highly organized and very detailed oriented. Must be able to analyze data and problem solve.

    Preferred:

    Experience with any medical EMA such as GE Centricity PM, or Epic. Experience with Sage or related application. Experience with analysis tools, such as Tableau.Accounting experience in healthcare environment, preferably physician group/clinic.

    Education Requirement:

    BA/BS in Accounting, Finance with 2 years of accounting experience. BA/BS in Business with 3 years of accounting experience.

    How to apply: email resume to hr@childrens-clinic.com

  • 10/22/2019 10:35 AM | Mindy Zaubi (Administrator)

    posted 10.22.2019

    How to apply: email Resume to HR@childrens-clinic.com

    Practice Manager

    The Children's Clinic -Portland, OR

    This position is responsible for providing leadership and guidance for the administration and daily operations of our three clinical locations. The Practice Manager will ensure that all clinics are operating at the highest quality standards, while meeting all internal, and regulatory requirements. This position will lead by example, ensuring an understanding of all clinical and administrative processes, and workflows. Candidate must have a strong knowledge of clinical bench marking, evaluation of workflows and data for determining areas of growth, resource needs, and opportunities for improved efficiencies.

    The Practice Manager will be responsible, in close collaboration with the Human Resource Manager and Supervisory roles for hiring, development and performance of the clinical staff. This position will be expected to work closely with peer managers for projects that overlap into each other’s areas, ensuring strong communication and collaboration towards goals, while completing individual assignments. This position will be responsible to stay updated on national practice management trends, bringing growth, improved access, and workflow efficiencies.

    Essential:

    At least 3 years of management experience in a clinical practice setting to include Personnel Management, Administrative & Strategic Development and Practice Operations. Demonstrated management and leadership experience with a strong focus on problem solving, using analytical processes and tools.

    Education Requirement:

    Bachelor’s Degree in Business Administration, Health Care Management, or related field.

    How to apply: email resume to hr@childrens-clinic.com

  • 10/17/2019 3:35 PM | Mindy Zaubi (Administrator)

    posted 10.17.2019

    How to apply: E-mail resume to Lauren Harris, laurenh@healtheps.com

    Practice Administrator

    This position is responsible for directing, administering, and coordinating the activities of the organization in support of policies, goals, and objectives established by the President and the Board of Directors by performing the following duties.

    Organization:

    Pediatric Associates Northwest

    Education Requirement:

    Bachelor's degree (B.A.) in Health Care Administration, Business Administration, Health Administration, Nursing, or a related field from four-year college or university, or 6 to 10 years related experience and/or training, or equivalent combination of education and experience. Master’s Degree preferred.

    Essential:

    1. Evaluates current needs and trends to guide the practice in strategically planning for the future.
    2. Collaborates with the President, physician leadership, and management team to establish and execute practice- wide strategy, goals, objectives, and priorities.
    3. Ensures practice’s financial viability.

    Summary:

    Job Duties

    • Serves as primary point of contact and/or responsible for all of the noted functions in following areas.
    • Collaborates with the President, physician leadership, and management team to establish and execute practice-  wide strategy, goals, objectives, and priorities.
    •   Works in a Dyad Supervisory Model with Practice President and Executive Physician group to supervise/lead managers with practice-wide responsibilities including: Director of Nursing, Director of Clinical Services, Finance Manager, Information Technology Manager, Marketing Manager, Tigard Site Manager, and Portland Site Manager.
    • Develops and executes strategic and operating plans.
    • Evaluates current needs and trends to guide the practice in strategically planning for the future.
    • Sets, oversees, and executes on Strategic Goals of the organization.
    •  Ensures patient/family satisfaction and customer service.
    • Responsible for leading practice-wide human resources.
    •  Actively leads or participates in the following committees: Operations Committee (chair), Executive Committee (participant), Medical Home Work Flow (MHWF)/ Quality Committee (participant), Technology Committee (participant), Workflow Committee (participant), and Marketing Committee (participant).
    • Maintains punctual, regular and predictable attendance.
    •  Works collaboratively in a team environment with a spirit of cooperation.
    • Performs other duties as assigned by physician-owners.
    How to apply: E-mail resume to Lauren Harris, laurenh@healtheps.com
  • 10/11/2019 7:48 AM | Mindy Zaubi (Administrator)

    posted 10.11.2019

    Apply Here: http://www.Click2Apply.net/8dncgg6gxvt588ry

    Are you a healthcare administrator that wants to make an impact in your community? Do you have operational experience in a primary care setting? Do you have a knack for building and maintaining strong positive relationships with the community, co-workers, and leadership? If you answered Yes to these questions, we have an excellent opportunity for you in Salem, OR!

    What we're looking for:

    • A Leader who exemplifies excellent customer relations with all patients, visitors, and staff.
    • A Good Communicator who can cultivate and maintain positive relationships between management and providers.
    • A Seasoned Administrator that can set standards, facilitate change and instill compassionate accountability at all levels.
    • A Collaborator who can partner with local healthcare leaders to develop a coordinated delivery system within the clinic community.
    • A Great Teammate that values patient-focused care and can pitch-in to support staff when needed.

    What you'll do:

    • Efficiently lead all aspects of clinic operations, in accordance with organization policies and procedures.
    • Handle and report all budget, staffing and operational needs to senior leadership.
    • Oversees and conducts personnel management activities to include: staffing, performance reviews, interviewing, disciplinary actions and timesheet approvals.
    • Manage productivity and financial budgets, ensuring patient satisfaction targets are met.
    • Ensure effective communication of relevant operational information to all clinic employees.

    This position will be responsible for 2 Clinics in the Portland area. Locations are within 10 minutes of each other.

    What we offer:

    • Relocation assistance
    • Generous paid time aff
    • Excellent healthcare + benefits options

    Minimum Qualifications:

    • Education: Bachelor's Degree in Business Administration or related field required.
    • Experience: Minimum of 5 years of supervisory or leadership experience in a healthcare environment; with a Master's degree minimum experience required is 3 years
    • Licenses/Certificates/Registration: Current Oregon State driver's license and proof of automobile liability insurance coverage.

    About YVFWC
    We serve more than 149,000 across 24 medical clinics, 12 dental clinics, 8 pharmacies, and 59 program sites in two states. We are Level 3 Certified as a Patient-Centered Medical Home (PCMH). With integrated services including medical, dental, pharmacy, orthodontia, primary care nutritional counseling, autism screening, and primary care behavioral health, YVFWC's patient-centered model of care offers patients the full spectrum of care and shelter assistance, energy assistance, weatherization, HIV and AIDS counseling and testing, home visits, and four mobile medical/dental clinics.

    Working at YVFWC
    Working in our organization means being the passionate champion for those who have no voice. It means having the opportunity to work with underserved populations and with peers committed to the same work.

    At Farm Workers Clinic:

    • We will consistently trust one another to work for the common good.
    • We will foster integrity by demonstrating ethical behavior and insisting on doing what we say we will do.
    • We will demonstrate transparency by being candid and truthful no matter the risk.
    • We will create partnerships to strengthen ourselves and our community.
    • We will fight for just treatment for all individuals.
    • We will let joy in.
    • We have the courage to be an agent of change and refuse anything short of excellence.
    Our mission celebrates diversity. We are committed to equal opportunity employment.

    Apply Here:
    http://www.Click2Apply.net/8dncgg6gxvt588ry
  • 10/05/2019 9:19 AM | Mindy Zaubi (Administrator)

    posted 10.7.2019

    How to apply: https://whallc.applicantpool.com/jobs/365099.html

    Women's Healthcare Associates, LLC

    Title: Payroll Specialist

    Department: Accounting

    Location: Beveland

    Reports To: Accounting Manager

    Pay Grade: Grade 11

    Status: Hourly

    JOB SUMMARY:

    Performs payroll processing and other accounting functions.  Files payroll tax and deduction reports, documents and updates procedures and prepares and analyzes data for internal and external reporting purposes.

    ESSENTIAL JOB FUNCTIONS:

    1.     Reviews and edits time sheets for all locations using automated time and attendance system.

    2.     Compiles payroll data, enters data or computes and posts wages and reconciles errors in order to maintain payroll records.

    3.     Prepares computer input forms, enters data into computer files, computes wages and deductions and posts to payroll records.

    4.     Processes and computes changes as necessary for new hires and terminations, including final checks.

    5.     Reviews wages computed and corrects errors to ensure accuracy of payroll.

    6.     Coordinates with call scheduler personnel regarding clinician time off, call trades, etc.

    7.     Meets with new clinicians during orientation and reviews payroll cycle, myHR, Accounting page, and TimeStar, if necessary.

    8.     Records changes affecting net wages, for example, exemptions, insurance coverage and loan payments for each employee in order to update master payroll records.

    9.     Prepares and issues paychecks.

    10.  Handles employee and clinician questions and manually issues corrected payroll checks as necessary.  

    11.  Computes and generates checks for garnishments or submits via ACH online.

    12.  Maintains and manages WHA banking requirements for accurate and timely ACH batches and file transfers (Posi Pay).

    13.  Generates various payroll reports including: flex spending, retirement contributions and loans, timesheet details, payroll analysis and PTO balances.

    14.  Trains supervisors and staff on use of time and attendance software.

    15.  Uploads New Hire reports to the State of Oregon website.

    16.  Prepares and enters payroll journal entries and month-end accruals.

    17.  Enters manual payroll checks and payroll sweeps monthly into general ledger.

    18.  Completes Multiple Worksite reports quarterly.

    19.  Reconciles general ledger accrual, payroll and retirement accounts.

    20.  Audits and distributes W-2’s at year-end.

    21.  Prepares committee stipend compensation on a quarterly basis.

    22.  Assists with Accounting department meetings as requested by management.

    23.  Assists CFO and Accounting Manager as needed with financial analysis and other related projects.

    24.  Works with Accounting Manager and CFO to ensure adequate internal controls are in place for all payroll-related activities.

    25.  Analyzes payroll trends in comparison with prior year, forecast, and/or other benchmarks and communicates findings to management.

    26.  Works collaboratively with Human Resources Department regarding mutual HR/PR issues, such as Leaves of Absence, new hires, terminations, etc.

    27.  Documents and keeps training materials up to date.

    28.  Takes responsibility for and demonstrates safe work practices.

    29.  Maintains regular and predictable attendance.

    30.  Maintains WHA confidentiality standards.

    31.  Attends WHA and office meetings.

    32.  Models The Values Statement and The Patient Experience of WHA.

    CORE COMPETENCIES:

    1.     Detail oriented with a strong aptitude for accuracy.

    2.     Ability to analyze data and resolve discrepancies.

    3.     Ability to be timely in meeting deadlines.

    4.     Ability to work independently with limited supervision.

    5.     Ability to work in a team effectively.

    6.     Ability to prioritize workload independently.

    7.     Ability to use appropriate judgment and logic.  Ability to interpret guidelines effectively in order to adhere to prescribed policies and procedures.

    8.     Ability to maintain confidentiality of payroll and financial information.

    9.     Ability to be flexible in adapting to changing needs.

    10.   Ability to take initiative to remain up to date on developments in payroll and in the field of accounting.

    11.  Strong interpersonal communication skills, both written and verbal.

    12.  Seeks additional duties when work has been completed.

    SECONDARY JOB FUNCTIONS:

    1.     Performs other tasks as assigned.

    ESSENTIAL EQUIPMENT, TOOLS OR MACHINERY:

    Personal computer, printer, telephone, facsimile machine, photocopier, 10-key machine.

    WORKING CONDITIONS:

    Work is conducted in a well-lit, air-conditioned office environment.  Considerable sitting required, and ability to perform keyboarding motions.  Ability to hear and to communicate well verbally.  Color vision preferred and visual acuity required to observe personal computer monitors.  Physical mobility to retrieve materials up to 15 pounds.

    QUALIFICATIONS:

    1.     Bachelor’s degree in Accounting, Finance, Business Administration, or CPP certification preferred.

    2.     High school diploma or GED required.

    3.     Two years prior payroll or accounting experience required.

    4.     Keyboard and personal computer skills, including data entry and 10-key by touch required.

    5.     Experience using computerized accounting and payroll systems and automated time and attendance systems.  Sage ABRA and Sage 100 (or MAS 90) experience preferred.

    6.     Knowledgeable in Microsoft Office Products (Word, Outlook and Excel).

    7.     Ability to perform basic mathematical calculations.

    8.     Ability to perform work with a high degree of detail and attention to accuracy.

    9.     Must be able to successfully complete a background check.

    10.  Ability to perform the essential functions of the job. 

    Women's Healthcare Associates believes that each employee makes a significant contribution to our success.  This position description is designed to outline primary duties and qualifications but not limit the employee or WHA to the work identified above.


  • 10/05/2019 9:12 AM | Mindy Zaubi (Administrator)

    posted 10.7.2019

    How to apply: Email resume and cover letter to laurenh@healtheps.com

    Northwest Asthma & Allergy Center - Practice Administrator

    Large, established single specialty allergy group seeks experienced Practice Administrator to partner with physician leadership to effectively lead and direct all operations in 7locations. Our practice is the largest single specialty allergy practice in the Pacific Northwest and has been a leader in the allergy community since it was established in 1964. Our board certified physicians are fellowship trained and are committed to providing high quality patient centered care.

    Job Title: Practice Administrator Reports to: Chief Executive Officers(3), Board of Directors

    Supervises: Administrative office managers and all non-physician clinical and non-clinical personnel and departments.

    Job Summary: The Practice Administrator will report to the Chief Executive Officers for decisions regarding day to day operations and to the Board of Directors for long range strategic planning goals. They will be responsible for providing administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.They will work in collaboration with board members, front-line leaders, and staff to create an engaging environment, focusing on safety, clinical quality, and financial stewardship. They will strive to create a workplace environment that promotes staff, physician, and patient satisfaction.

    Essential Job Responsibilities:

    1. Develops long-term strategies and manages the strategic direction of the organization. Demonstrates the ability to facilitate the corporate legal structure, define policy and define the organization’s culture in conjunction with the organization’s Board of Directors.

    2. Ensures that patients receive the best possible care, keeps the organization focused on patient safety and efficient operations.

    3. Oversees effective staffing strategies, recruitment and retention, training, and performance evaluation processes.

    4. Ensures the financial viability of the organization by establishing and maintaining systems to ensure a profitable and compliant practice.

    5. Ensures organization compliance with all regulatory agencies governing health care delivery and the rules of accrediting bodies. Continually monitors operations, programs, physical properties and initiates appropriate changes.

    6. Implements an effective business plan and effectively manages daily clinical and administrative operations across all sites.

    7.Represents the organization in its relationships with other professional organizations, government agencies, and third-party payers.

    8. Maintains a program to provide an overall safe environment, prevent or minimize adverse events, and comply with federal and state laws and regulations.

    9. Serves as liaison and channel of communication between the Board of Directors and its committees and the medical and administrative staffs.

    10. Effectively oversees multiple locations by negotiating and managing all vendor contracts, lease agreements and maintenance needs.

    11. Develop strategic planning regarding office expansion and contraction using data based decision making to identify potential markets, locations, necessary resources, patient volume, payer mixes, provider recruitment, etc. Responsible for coordinating and managing any new office expansion or office closure.

    12. Responsible for insurance payer credentialing and contracting

    13. Works with the Business OfficeManager in overseeing all revenue cycle functions and related staff.

    14. Provides routine production analysis and distribution of reports. Promotes lean workflow analysis which is standardized, sustainable and cost effective.

    15. Creates marketing and advertising plans. Supervises and directs clinic online presence including website maintenance and management of social media outlets.

    16. Continually works to improve patient office interaction and promote customer satisfaction. Work directly with the Customer Relations Manger to oversee staff customer service training and target strategies to improveoffice based systems including phones, patient portal, wait times, communication etc. Respond effectively to patient concerns in writing and in person.

    17. Identify tactics to address staffing shortages and promote staff retention.

    18. Work with HR Director regarding personnel issues including employee handbook policy revisions, benefits packages, staff performance reviews and coaching, role clarifications and job descriptions by position, pay scale development, merit based raises, and leave and earning policies.

    19. Promote leadership development by establishing a culture of engagement focused on corporate mission, vision and values. Help design and develop training programs that ensure technical and professional competencies of all staff members. Identify and mentor high performing staff capable of assuming larger responsibilities and primed for promotion.

    20. Design and develop appropriate organizational structure that promotes effective, efficient decision making, identifies specific chain of command, ensures sufficient support for all staff and leads, promotes fair and equitable division of labor, prevents individual burnout and improves overall job satisfaction and office based morale.

    Education: Graduate degree in health care administration or business administration, FACMPE (MGMA) preferred.

    Experience: Seven years of executive-level experience, including five years of experience in health care administration. Multi-site management experience preferred.

    Compensation: Competitive salary and excellent benefits package commensurate with experience.

    Other Requirements: A demonstrated commitment to professional development and growth. Must be able to work well with long time personnel and adapt to current cultural trends while also effectively exploring and promoting changes where necessary.

    Candidates: Please submit cover letter, resume and salary requirements to Lauren Harris laurenh@healtheps.com


  • 10/02/2019 8:31 AM | Mindy Zaubi (Administrator)

    posted 10.2.2019

    How to Apply: http://www.Click2Apply.net/2cpxsycfwwf2r52j

    Are you a senior healthcare executive who has operations and clinic administration experience? Are you a strong leader who is dedicated to ensuring the highest level of quality of healthcare service for those in under-served populations? If you answered Yes, we have a unique opportunity and invite you to apply for our Vice President of Operations for Western Oregon position. This position oversees Clinic Managers/Directors in 8 health centers located in Portland, Salem, Woodburn, and Astoria, Oregon.

    What You'll Do:

    • To support, manage, and direct organization initiatives, including delivering the highest quality Medical, Dental, and Pharmacy services available, while ensuring the YVFWC mission, vision, and values are met.
    • Responsible for the coordination and oversight of clinical operations consistent with the programs developed that optimize best practices of The Patient Centered Medical Home.
    • Responsible for promoting high standards of practice management through the development and standardization of policies, protocols, and fiscal management, as well as by co-leading clinical areas of professional services in the management of health plan quality indicator metrics as set forth by the organization's goals and strategic plans.
    • Understands changes in the marketplace; identifies growth opportunities; and participates with Senior Leadership, Planning and Development, and Marketing and Communications to maintain and increase market advantage.
    • Is the driving force in Operations for ensuring quality assurance initiatives, managed care objectives, and productivity expectations are met.
    • Has a collaborative working relationship with the YVFWC Senior Leadership Team, Clinic Medical Directors, VPs, Directors, Managers, and Supervisors of the organization.
    • Understands the need to integrate disciplines across the organization to improve the patient experience and build efficiencies of patient/family-centric care.

    What We are Looking for:

    • Working knowledge of FQHC, TJC, NCQA, PCMH and State/Federal laws governing ambulatory health services.
    • Outstanding leadership, mediation abilities, and multi-tasking skills.
    • Dedication to customer service and excellence in healthcare.
    • Strong communications skills that include the ability to share information via email, word processing, statistics and graphical representation. Microsoft Office experience preferred.

    What You'll Need to be Considered:

    • Education: Bachelor's Degree in Healthcare Administration, Business Administration or Public Health required.
    • Experience: Minimum 12 years of experience in a high-level leadership capacity with accountabilities in clinic operations and administrative clinical management; with a Master's degree minimum experience required is 10 years.
    • Licenses/Certificates/Registration: Current driver's license and proof of automobile liability insurance coverage.


    About YVFWC
    We serve more than 166,000 patients across 24 medical clinics, 13 dental clinics, 8 pharmacies, and 57 program sites in two states. We are Level 3 Certified as a Patient-Centered Medical Home (PCMH). With integrated services including medical, dental, pharmacy, orthodontia, primary care nutritional counseling, autism screening, and primary care behavioral health, YVFWC's patient-centered model of care offers patients the full spectrum of care and shelter assistance, energy assistance, weatherization, HIV and AIDS counseling and testing, home visits, and four mobile medical/dental clinics.

    Working at YVFWC
    Working in our organization means being the passionate champion for those who have no voice. It means having the opportunity to work with underserved populations and with peers committed to the same work.

    At Farm Workers Clinic:

    • We will consistently trust one another to work for the common good.
    • We will foster integrity by demonstrating ethical behavior and insisting on doing what we say we will do.
    • We will demonstrate transparency by being candid and truthful no matter the risk.
    • We will create partnerships to strengthen ourselves and our community.
    • We will fight for just treatment for all individuals.
    • We will let joy in.
    • We have the courage to be an agent of change and refuse anything short of excellence.

    Our mission celebrates diversity. We are committed to equal opportunity employment. 

    Apply Here: http://www.Click2Apply.net/2cpxsycfwwf2r52j

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

Copyright 2019, Oregon Medical Group Management Association