Oregon Medical Group Management Association

Medical Office Manager - Full Time

01/08/2021 2:46 PM | Mindy Zaubi (Administrator)

posted 1.8.2021

Medical Office Site Manager

How to apply: Please submit cover letter and resume with "Tigard Site Manager" in subject line to pcolburn@panwpc.com

Supervision Received: Administrator

Supervision Exercised:

Tigard site including:

·       Medical Receptionist

·       Medical Assistants

·       Benefits and Eligibility

·       Others as Assigned

Position Summary:

Manage daily operations of the Tigard office.

Typical Physical Demands:

Requires ability to hear and have a clear audible speaking voice. Prolonged sitting, bending, stooping and stretching.

Typical Working Conditions:

Normal clinic environment. May include some at-home work, evening meetings and occasional local travel between offices.

Educational Requirements:

Associates Degree in Business Administration, Medical Office Management or equivalent experience. Bachelor Degree, preferred. Certified Medical Assistant/LPN preferred.

Performance Requirements:

  • Excellent oral and written communication skills with good listening skills.
  • Demonstrate an excellent attendance record.
  • Ability to multi-task in an organized fashion.
  • Develop and implement staff objectives consistent with the practice’s mission.
  • Contribute and participate in strategic planning for the Practice.
  • Maintain a positive, professional attitude and image with families and staff.
  • Stay adaptable to continuous change: utilize problem-solving skills as needed.
  • Demonstrate good judgment and decision making skills.
  • Work as part of a team to provide excellent care to patients and their families.
  • Develop and maintain Policies and Procedures.
  • Manage site within budget parameters.

Examples of Duties:

  • Frequent face to face interaction with Tigard clinical and administrative staff.
  • Excellent Customer Service Skills.
  • Daily interaction with Physicians/Staff.
  • Recruit, Hire, and Train personnel as required to assure efficient and effective office workflow.
  • Maintain personnel files for each employee.
  • Authorize overtime
  • Scheduling time off requests, coverage of temporary vacant positions, approving time clocks on a bi-weekly basis.
  • Actively seek ways to improve levels of practice performance.
  • Eight to ten hour days spent on written work, phone calls, computer use and direct supervision of staff.
  • Responsible for communication between all groups in the office and between sites, i.e., providers, management, lab front desk, medical records and billing department.
  • Coordinate/delegate weekly schedules for staff, including vacations, ill calls, etc.
  • Encourage teamwork and include staff in the problem-solving and decision making process.
  • Manage resources within budget parameters. Consider cost efficiencies.
  • Prepare and update department job descriptions and supervise and monitor staff performance.
  • Anticipate future needs and improve quality or efficiency of process and services.
  • Make recommendations regarding daily operations as appropriate to the practice administrator and the physician executive committee.
  • Perform additional duties as assigned by the physician manager and practice administrator.
  • Adheres to PANW office management policies and procedures.

How to apply: Please submit cover letter and resume with "Tigard Site Manager" in subject line to pcolburn@panwpc.com

Note: This description indicates in general terms, the type and level of work performed and responsibilities held by the employee(s). Duties described are not to be interpreted as being all inclusive.


Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

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