Oregon Medical Group Management Association

Clinic Administrator - Full Time

12/10/2019 4:36 PM | Mindy Zaubi (Administrator)

posted 12.10.2019

Clinic Administrator

Job Type: Full-time

Reply to admin@orthosportsmed.org

The Clinic Administrator of the Orthopedic and Sports Medicine Center of Oregon LLC (OSM) primary responsibilities, while some delegated ultimately responsible for, include but are not limited to;

 - Managing the Day to Day Operations of the Clinic

 - Maintain Financial Health of the Clinic

- Maintain a Positive Culture of the Team

 - Manage Human Resources & Benefits with Strong Knowledge of Employment Law

 - Competent Knowledge of Federal, State and Local Regulations and Laws

 - Competent Knowledge of Healthcare Industry Regulations as directed under CMS, OIG, Stark, OSHA and HIPAA

 - Revenue Cycle Management

 - Coding and Fraud & Abuse

The responsibility requires a high level of executive expertise and competence in the Healthcare industry, continued education to further knowledge and understanding of the ever changing landscape, regulations, and laws that govern the healthcare industry. Active participation in strategic future planning. Preparation and implementation of such plans to promote longevity and stability of OSM.

This position reports directly to and expects communication and direction from the Managing Partner and Board of Directors (owners) of OSM.

Day to Day Operations of the Clinic including Satellite Clinics; Oversee the department coordinators who support the team members with appropriate orientation and training of clinic/company expectations. Oversee and assist with staffing needs and assignments including the Physician Assistants schedules. Assess and provide the appropriate need/requests of office furniture, technology and hardware. Assist with efficient work flow. Ensure well-functioning WiFi, internet, computers, printers and phone system services.

Financial responsibility; monthly financial reconciliation of general accounting and practice management systems, reporting of profit and loss details to the owners of OSM. Preparation of overhead allocation by provider worksheet. Management of Accounts payables, identification and reconciliation of invoices, preparation of checks for payment and mailing of payments to vendors in a timely fashion. Utilization of appropriate chart of accounts, currently utilizing MGMA recommended, when recording of revenue and expenses, thorough understanding of such categories to maintain continuity of reports. Active management of Bank accounts to ensure positive balances at all times. Cash flow management; prediction of upcoming revenue to meet expenses. Communication with and submission of all necessary financial reports and copy of accounting software to CPA for tax reporting purposes, currently on an annual basis for accurate tax reporting. Active benchmarking to track market level of revenue and overhead.

Human Resource Management; Identify staffing needs and provide best effort toward maintaining "right sized" staff teams. Hiring and termination, as necessary, staff of OSM. High level knowledge of all employment laws whether federal, state, and/or local. Promote positive team culture which includes mutual respect among the teams, our patients, and business partners such as vendors and/or affiliates. Conflict resolution. Monitor and negotiate employee benefits such as medical, dental, disability, and like policies. Retirement plan administration in collaboration with TPA. Provide support to Department Coordinators to ensure staff teams are trained and property orientated to the company goals and standards along with job duties with regular evaluation of performance. Organization and/or assistance with regular department and whole clinic meetings.

Technology and Equipment; knowledge with complete and thorough understanding of network structure, PM/EMR software including managing updates and required maintenance. Direction of and regular communication with IT support company is required, full reliance on IT company is not adequate, negotiation of said services pertinent. Understanding of other application services and software used in clinic; accounting, payroll, internal imaging equipment at all sites, PACS whether internal or external, facility access and the like. Maintain an active awareness of emerging technologies and services for efficiencies, identify and perform thorough vetting of such new technology updates and changes or purchases. Present recommendations to Managing Partner and Board of Directors. Negotiate approved purchases, updates/changes and manage implementation of the technology or equipment. Arrange/coordinate training and provide necessary support contact for affected staff. Negotiate and maintain maintenance agreement contracts for such technology and equipment.

Payer contracting negotiation; Maintain competitive fee schedule for the practice with the understanding of all components determining such. Review and negotiate new payer contracts - monitor the agreement for compliance and necessary changes such as increased reimbursement of services or administrative burdens associated. Ability to determine contract changes will benefit practice. Strive to stay apprised of (with understanding of) emerging payment methodologies. Discuss and negotiate possible payment methodologies with Annual or bi-annual review and possible negotiations performed.

Revenue Cycle Management; Oversee the Business office coordinator utilizing key performance indicators such as days in AR, collection/net collection, days in AR trending, monitoring AR balance and Outstanding claims. Routine spot checking of adjustments made on/to claims. Knowledge and understanding of CPT, ICD 9 & 10 coding as well as E/M documentation guidelines.

Education Requirements:

Our successful candidate shall hold a BA, MHA or MBA and have a minimum of five years healthcare management. Experience in orthopedic surgery is a plus. Competitive salary and benefits offered.

 Reply to admin@orthosportsmed.org

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

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