Oregon Medical Group Management Association

Administrator - Full Time

06/01/2024 1:05 PM | Marina Kemp (Administrator)

posted 5.31.2024

Administrator - Full Time

Organization: South Tabor Family Physicians, LLP

Location: Portland, Oregon

How to apply (contact name, phone number, email, mail resume…)*: email resume brendac@southtabor.com

Primary Category*: Family Practice

Type of Position (part-time, full-time, etc)*: Full-time (4-5 days/wk)

Education Requirement*: Bachelor's Degree

Job Title: Administrator Supervisor:

Partnership Hours per week: 32 – 40

About Our Organization:

South Tabor Family Physicians is a mid-sized, independently owned family practice clinic. We have been established in the Portland area since 1958 and are honored to be a 4-star Patient Centered Primary Care Home (PCPCH). We pride ourselves in taking great care of our patients with an onsite lab, x-ray, and case management with access to nutrition counseling as well as other services. We value our employees and are seeking an enthusiastic, friendly, and dedicated team member to become a part of our South Tabor family.

Job Summary:

The Administrator is responsible for the overall leadership and direction of the clinic. Oversees and appoints leadership roles. Represents South Tabor Family Physicians as the liaison between clinic, providers, and outside entities.

Duties and Responsibilities:

  • Responsible for administration, direction, and coordination of all clinic activities.
  • Oversees all staff and leadership. Delegates and assigns responsibility as needed.
  • Create, review and update policies and procedures in coordination with appropriate leadership.
  • Review, assess and report on financial and operational matters.
  • Quality measure meeting participation and engagement.
  • Working knowledge of state and federal healthcare and other regulations.
  • Participate in Patient Centered Primary Care Home Certification (PCPCH). Oversee, delegate, and approve tasks related to maintaining certification.
  • Staff onboarding to include interviews, orientation, and training coordination.
  • Provider recruiting to include training, clinical orientation, and initial schedule coordination.
  • Contract negotiation.
  • Establish policies that promote quality care and promote practice culture and vision.
  • Facilities management.
  • Networking – act as clinic representative at designated board meetings.

Education/License Requirements:

  • Bachelor’s degree
  • Prefer Master’s degree

Experience:

  • Minimum of 3 years working in a fast-paced acute hospital or clinic environment in an administrative role.
  • Excellent patient communication, documentation, teaching, leadership, and teamwork skills
  • Ability to problem solve, think critically, and thrive in a fast-paced environment.
  • Prior contract negotiation and review experience.

Skills:

  • Requires excellent customer service skills.
  • Requires strong attention to detail.
  • Requires excellent written and verbal communication skills.
  • Requires competency in language, grammar, and spelling.
  • Requires knowledge of insurance changes, regulations and market.
  • Requires proficiency in general office automation including operation of fax machines, copy machines, adding machines, postage machines, and multi-line phone systems.
  • Requires proficiency in working with a PC, the Internet, MS Windows and Microsoft Word, Excel, and Outlook.

Abilities:

  • Ability to establish/maintain cooperative working relationships with staff and providers.
  • Ability to communicate effectively and in a professional manner with patients using interpersonal skills.
  • Ability to communicate effectively and in a professional manner with patients, providers, vendors, staff, and managers.
  • Ability to recognize when a complaint needs to be escalated.
  • Ability to recognize potential inefficiencies and make appropriate suggestions.
  • Ability to react calmly and effectively in emergency situations and to work well under pressure.
  • Ability to accept responsibility and proceed with tasks as necessary without direct supervision.

Physical/Mental demands:

  • Combination of sitting, standing, bending, light lifting and walking.
  • Requires a full range of body motion including manual and finger dexterity and hand-eye coordination.
  • Requires corrected vision and hearing to a normal range.
  • Requires the ability to manage stressful situations.
  • Occasional stress from varying demands.
  • Multitasking/Prioritizing.

Other Requirements:

  • HIPAA compliance is mandatory.
  • Medical terminology.
  • Support the clinic’s philosophy, goals, policies, and procedures.

This description is intended to provide basic guidelines for meeting job requirements. Responsibilities, knowledge, skills and working conditions may change as the needs of the clinic evolve and change.

Contact us! main@omgma.com | (678) 523-5915 | P.O. Box 1468, Sandpoint, ID 83864

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