Oregon Medical Group Management Association

Practice Administrator - Corvallis, Oregon

09/22/2022 1:04 PM | Mindy Zaubi (Administrator)

posted 9.22.2022

Practice Administrator

Location: Corvallis, Oregon

How to apply: Please forward your resume and cover letter to Julia Rask: julia@corvallismed.com Call with any questions: 541-368-3032

Reports To: CFO / Medical Director

Brief Position Summary: Responsible for daily operations of practice to include financial,operations and personnel management within the policies of Corvallis Pain Management. This role provides leadership for staff, develops, and implements strategic planning as well as drive workflows and process improvement within the practice for the providers.

ESSENTIAL FUNCTIONS
OPERATIONS:

1. Ability to identify areas of opportunity with office workflows (i.e., revenue cycle, prior
authorizations, denials, clinical, etc.), analyze/improve, ultimately driving increased
patient care and financial metrics.

2. Responsible for daily management of practice site.

3. Provides management, guidance, and training to staff in daily practice operations.
Performs duties of subordinate staff, when necessary, to maintain practice operations.

4. Motivates staff and organizes day to day activity of department.

5. Purchases supplies and ensures proper value for funds expended. Evaluates invoices for

accuracy and processes payment accordingly.
6. Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel
are within budget. Assists staff with payroll issues.

7. Understands and assures compliance for regulatory, accreditation and system process.

8. Conducts both weekly standup and other staff meetings. Prepares agendas and
forwards meeting notes to team.

9. Perform other related duties as directed or required.

FINANCIAL MANAGEMENT:
1. Reviews monthly financial performance. Identifies opportunities for improvement and
develops plan to implement necessary changes to meet budget. Ensures compliance to
fiscal standards with focus on volume, payer mix, fees, customer service initiatives,
productivity, coding, non-provider labor, building occupancy expenses, and supply costs.

2. Participates in annual budget development and is accountable for practice adherence to
budget and/or other fiscal goals.

3. Maintains practice hold buckets and self-pay collections to system standards.

4. Reviews accounts receivable on at least a monthly basis to ensure A/R is within
established standards. Works with CFO, consultants, and providers to create action
plans to address variances in A/R to standards.
                                                                                  

5. Ensures subordinate staff is trained and accountable for all A/R tasks within practice.
Ensures collection ratio for practice collections is maintained.

6. Ensure compliance with Regulatory Guidelines, Accreditation Bodies, and system
policy/procedure for all activities within practice.

PERSONNEL:
1. Ensures scheduling of staff to promote provider productivity as well as promote quality
care, fiscal viability, and ensure appropriate patient access to practice.

2. Performs evaluation process for subordinate staff, in a timely and appropriate manner.
Ensures that subordinate staff maintains licensure and certifications as required along
with coordinates yearly competency evaluation. Provides on-going feedback to staff of
performance throughout the year to subordinate staff.

3. Counsels’ employees in disciplinary matters and obtains assistance for disciplinary
actions and/or employee termination process.

4. Recruits, interviews, and hires personnel as necessary.

QUALIFICATIONS
Education:Bachelor’s degree in business administration, healthcare administration or related
clinical area with 5 years as a practice manager or administrator.

Excellent management and communication skills; experience and knowledge of medical office
operations including the Oregon Medical Board regulations on OBS 847-017-xxxx, billing and
finance.

Ability to analyze financial data as well as incorporate results of analysis into operation.

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

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