Oregon Medical Group Management Association

Practice Administrator - Full Time

10/12/2021 1:47 PM | Mindy Zaubi (Administrator)

posted 10.12.2021

Practice Administrator - Full Time

Location: Portland, Oregon

How To Apply: Email resume to  nyenshipley@multnomahortho.com

Multnomah Orthopedic Clinic, Portland, OR 97213

We are a growing Orthopedic clinic, seeking an experienced Practice Administrator with at least 5 years experience managing a growing clinic. Bachelors degree required. We need analytics, reporting, high level management to work with physicians as they build their practice. This position serves as the point person on daily clinical administrative and provider support functions. Personnel management, hiring/firing, benefits, A/P, Oversight of A/R. Payroll. Credentialing. Compliance. OSHA, Hipaa. Will also oversee X Ray department and their staff/equipment.

Job Summary: The Administrator is responsible for successfully managing and operating the Orthopedic medical practice. Provides specialists with the resources required to meet patient needs and meet the financial objectives of the group practice. The Administrator is responsible for strategic planning, leading and directing day-to-day clinic operations. Additionally, the administrator will closely monitor daily practices such as patient satisfaction, HIPAA compliance, billing/collections, accounts payable, team building with staff members. Depth of knowledge and extensive experience in financial management is required. 

Primary Job Responsibilities:
  1. Establishes/implements goals, objectives, policies, procedures and systems for all operational areas of the clinic.

  2. Develops/implements long-range plans.

  3. Manages the daily operations while developing, monitoring, and analyzing budget and financial information cost effectively, and overseeing fiscal health of practice.

  4. Oversees HR and ensures effective administration/implementation of compensation, benefits, job descriptions, personnel policies and payroll practices.

  5. Participates in the selection, training and supervision of all clinic staff.

  6. Participates in staff supervision, performance evaluation, merit increases and disciplinary actions.

  7. Resolves administrative and operational problems including the maintenance of clinic property, computer systems and installed software applications.

  8. Ensures compliance with regulations and standards.

  9. Gathers and reports data for fiscal and statistical analysis.    

  10. Coordinates with medical staff to ensure quality patient care and services are provided. 

  11. Serves as a liaison between clinic and external agencies, including credentialing and contract negotiation.

  12. Help develop clinic strategic plans and objectives based upon identified needs of patients.

  13. Maintains the strictest confidentiality.

  14. Performs other duties as assigned.

Education: Master's degree in health care administration, business administration, or health administration preferred. CMPE-certified preferred.

Experience: Minimum five years of experience in the administration of a healthcare organization and executive-level experience .

Performance Requirements:

Knowledge:

  1. Knowledge of principles and practices of health care planning and management sufficient to manage, direct, and coordinate the operation of a healthcare organization.

  2. Knowledge of the purposes, organization, and policies of the community's health systems sufficient to interact with other health care providers.

  3. Knowledge of practice management computer systems and applications.

  4. Knowledge of the policies and procedures of a clinic sufficient to direct its operations and to provide effective patient care.

  5. Knowledge of government and reimbursement regulations and requirements.

  6. Knowledgeable of Medicare, Medicaid, managed care and other third party payor's guidelines.

  7. General knowledge of accounting practices and procedures.

Skills:

  1. Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve clinic objectives.

  2. Skill in planning, organizing, delegating and supervising.

  3. Skill in leading employees to accomplish all job objectives while inspiring confidence and motivation.

  4. Skill in gathering and interpreting data, analyzing situations accurately, and taking effective action.

  5. Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third-party payers, patients, and the public.

  6. Skill in organizing work, making assignments, and achieving goals and objectives.

  7. Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures.

  8. Skill in verbal and written communication.

  9. Intuit and payroll management software

Abilities:

  1. Ability to assume responsibility and exercise authority over assigned work functions.

  2. Ability to take initiative and to exercise independent judgment, decision-making and problem-solving expertise.

  3. Ability to establish and maintain quality control standards.

  4. Ability to foster team building with all clinic staff.

  5. Ability to organize and integrate organizational priorities and deadlines.

  6. Ability to research and prepare reports or other correspondence as required.

  7. Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.

Benefits:
  • 401(k)

  • Dental insurance

  • Disability insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

Copyright 2021, Oregon Medical Group Management Association