Human Resource Specialist and Building Manager
Location: Portland, Oregon
How to Apply: Send resume to firstname.lastname@example.org
REPORTS TO: CLINIC ADMINISTRATOR AND CLINIC MEDICAL DIRECTOR
GENERAL SUMMARY OF DUTIES:
- In collaboration with Clinic Administrator and Clinic Medical Director responsible for managing HR issues including staff coaching, conflict resolution, discipline, leave administration, employee accommodation, ergonomic assessment process and implementation.
- Oversee recruiting and hiring process, applicant screening, interviews, reference checks, and employee on-boarding.
- Complete new hire orientation paperwork, create new hire personnel records including creating payroll/timekeeping profiles in ADP in compliance with all state and federal employment and labor laws
- Maintain employee personnel and confidential records and documentation.
- Develop, maintain, and revise clinic policies and procedures as needed and assist with their implementation and interpretation.
- Create, develop, and maintain job descriptions for clinic support staff, conducting job analyses and employee evaluations as needed.
- Oversee provider health plan credentialing including Provider onboarding, CME, licensure, record retention and other duties related to credentialing.
- Administer and interpret exit interviews and interview data, making recommendations for process and policy changes as needed.
- In coordination with Administrator and Medical Director develop and facilitate community projects including project mapping, implementation and evaluation.
Payroll and Benefits Administration
- Manage monthly provider payroll process via QuickBooks and ADP.
- Manage monthly employee payroll process including ADP general ledger interface, state and federal tax deductions, voluntary deductions, and employee wage garnishments.
- Create payroll audit reports and custom reports as needed for payroll administration and workforce management.
- Oversee employee timekeeping processes within payroll software system (ADP).
- Provide training to department supervisors in employee timekeeping management processes.
- Responsible for administration of employee benefit programs including Medical, Vision, Dental, Life, Disability, PTO, COBRA, and retirement plan, including tracking employee eligibility and processing enrollments, benefit changes and terminations, 401K loan administration, and serve as a resource for employees regarding benefit plan coverage, issues, changes, and general plan info.
- Create and maintain employee/staff reports, census documents, and required notices for annual and semi-annual benefit and retirement plan audits and renewals. Participates in annual benefit reviews, and makes recommendations regarding plan selections.
- Attend weekly executive team meeting, maintain meeting notes.
- Coordinate Monthly Process Meeting agenda, maintain meeting notes.
- Various other administrative duties as assigned.
- Building Management
- Coordinate and facilitate building maintenance including functional use of building, housekeeping, landscaping, HVAC, and other.
- Coordinate and facilitate medical office space utilization.
- Coordinate and facilitate office furniture and workspace to support ergonomic and organizational goals including best use of exam rooms, office space and equipment/furniture to support service delivery.
- Coordinate and facilitate building improvements and repairs both inside and outside the building.
- Support FCC Safety Committee focus and direction.
PERFORMANCE AND REQUIREMENTS:
Knowledge, Skills and Abilities:
- At least 3 years of experience in Human Resources and/or Clinic Administration, experience in health care setting preferred.
- Excellent computer skills and proficiency in Excel, Word, Outlook, and Access, QuickBooks, Payroll and Timekeeping software (ADP preferred).
- Excellent communication skills both verbal and written.
- At least 3 years of experience in bookkeeping, payroll and benefits administration.
- Excellent interpersonal skills and a collaborative management style.
- A demonstrated commitment to high professional ethical standards and a diverse workplace.
- Excels at operating in a fast-paced, community environment.
- Excellent people manager, open to direction and collaboration.
- Ability to look at situations from multiple points of view.
- Delegate responsibilities effectively.
Prefer a BA/BS degree in business management, human resources and/or organizational development or other related field.
Typical physical demands:
Work may require sitting for long periods of time; also stooping, bending and stretching for supplies. Occasionally lifting supplies or paper weighing up to 40 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 40 wpm, operate calculator, telephone, copier and such other office equipment as necessary. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for long periods and to work under stressful conditions with high concentration and energy level. Requires full range of body motion handling and lifting patients, manual and finger dexterity and hand-eye coordination. Occasionally helps lifts and move patients. Requires sitting, standing and/or walking for extensive periods of time. Requires corrected vision and hearing to normal ranges. No color blindness. Requires working under stressful conditions or working irregular hours. Requires some exposure to communicable disease or bodily fluids.
Typical working conditions:
Level 1 occupational exposure to bloodborne pathogens & other potentially infectious materials (OPIM) by the nature of the tasks you perform. You WILL potentially be exposed to communicable diseases, toxic substances, ionizing radiation, medicinal preparations and other conditions common to a clinical environment.
Work is performed in an office environment. Involves frequent contact with patients, insurance service personnel and the public. Occasional pressure due to multiple tasks and inquiries. Interaction with others is constant and interruptive.
Notice of resignation:
FCC requests that individuals in this position give a minimum of 2 weeks’ notice prior to their last day of work.