Oregon Medical Group Management Association

Practice Administrator - Full Time

03/22/2021 3:32 AM | Mindy Zaubi (Administrator)

posted 3.22.2021

Practice Administrator - Full Time

Location: Corvallis, Oregon

How to apply: E-mail resume to Will Baker, wbaker@morbakconsulting.com

SUMMARY: 

Responsible for daily operations of practice to include financial, operations and personnel management within the policies of Corvallis Pain Management.  This role provides leadership for staff, develops and implements strategic planning as well as drive workflows and process improvement within the practice.

DUTIES AND RESPONSIBILITIES:

Operations:

  • Responsible for daily management of practice site.

  • Provides management, guidance and training to staff in daily practice operations.  Performs duties of subordinate staff when necessary, to maintain practice operations.

  • Motivates staff and organizes day to day activity of department.

  • Purchases supplies and ensures proper value for funds expended.  Evaluates invoices for accuracy and processes payment accordingly.

  • Ensures accuracy of payroll submission.  Ensures overtime and/or temporary personnel are within budget.  Assists staff with payroll issues.

  • Understands and assures compliance for regulatory, accreditation and system process.

  • Conducts both weekly standup and monthly staff meetings.  Prepares agendas and forwards meeting notes to Network Executive. 

Financial Management:

  • Reviews monthly financial performance.  Identifies opportunities for improvement and develops plan to implement necessary changes to meet budget.   Ensures compliance to fiscal standards with focus on volume, payer mix, fees, customer service initiatives, productivity, coding, non-provider labor, building occupancy expenses, and clinical supply costs. 

  • Maintains practice financial ratios to meet system fiscal goals.  

  • Participates in annual budget development and is accountable for practice adherence to budget and/or other fiscal goals.

  • Maintains practice hold buckets and self-pay collections to system standards.

  • Reviews accounts receivable on at least a monthly basis to ensure A/R is within established standards.  Works with practice owner and subordinate staff to create action plans to address variances in A/R to standards. 

  • Ensures subordinate staff is trained and accountable for all A/R tasks within practice.  Ensures collection ratio for practice collections is maintained.

  • Ensure compliance with Regulatory Guidelines, Accreditation Bodies and system policy/procedure for all activities within practice.   

Personnel: 

  • Ensures scheduling of staff to promote provider productivity as well as promote quality care, fiscal viability and ensure appropriate patient access to practice.

  • Performs evaluation process for subordinate staff, in a timely and appropriate manner.  Ensures that subordinate staff maintains licensure and certifications as required along with coordinates yearly competency evaluation.  Provides on-going feedback to staff of performance throughout the year to subordinate staff.

  • Counsels’ employees in disciplinary matters and obtains assistance for disciplinary actions and/or employee termination process.

  • Recruits, interviews and hires personnel as necessary.

 QUALIFICATIONS:

  • Bachelor’s degree in business administration, healthcare administration or related clinical area.
  • Excellent management and communication skills; experience and knowledge of medical office operations, billing and finance. 
  • Ability to analyze financial data as well as incorporate results of analysis into operations.
  • Must have at least 3 years of operational practice management experience.

 

Contact us! main@omgma.com | 971-373-1477 | P.O. Box 790, Sherwood, OR 97140

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